MS Word Formatting Using Outlook Contacts with Mail Merge Tutorial

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Tutorial: MS Word Formatting Using Outlook Contacts with Mail Merge Tutorial

If you use Outlook as your personal information manager (pim) and regularly update it with all the vital information on your contacts, you probably have a good mail merge data source. Fortunately, just as you can use Excel spreadsheets as data sources for

Tutorial Details:

MS Word Formatting Using Outlook Contacts with Mail Merge Tutorial

If you use Outlook as your personal information manager (pim) and regularly update it with all the vital information on your contacts, you probably have a good mail merge data source. Fortunately, just as you can use Excel spreadsheets as data sources for a mail merge function, you can use your Outlook contacts folder(s) as a source for your Word mail merge documents.

If you don’t use Outlook to manage information on your contacts or don’t keep the information updated, now is a good time to start doing so. Updating the information incrementally, as you receive it or when it changes, will save you a lot of time when it comes time to send out letters to your contacts. Instead of having to create a Word data source or an Excel spreadsheet for mail merge, entering all the information into the file, your data will already be at your fingertips – effectively serving a dual purpose.

While there are no special steps required to prepare your Outlook data for the mail merge, you will want to make sure all the fields you intend to use in the merge are current and complete. If they’re not, you should take the time to update them before you move on to the next step.

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