Project time management involves all the processes involved for the timely completion and delivery of the project.
Time management is an integral part of project management that ensures the timely delivery of the project. A project life cycle is divided into many phases and a specific schedule is made for each phase for the successful completion of every phase in the scheduled time.
A project manager is responsible to carry out an effective time management in every stage of project life cycle and figure out what the tasks are, how long they will take, what resources they require, and in what order they should be done. Any alterations in the fixed schedule can affect to the entire life cycle.
This is the initial phase of time management that includes the identification of actions to be performed for the completion of the project. The entire project is divided into various activities representing the necessary works to be done. The outputs of this phase include activity list, activity attribute and milestone list.
This phase is responsible for the identification and documentation of the relationship between various project activities. The sequence of activities can be determined by using logical relationships. Moreover, this activity can be performed with the help of manual or automated techniques or by using various project management software.
Estimate Activity Resources
In this stage, estimation for the type and quantity of the materials, human resource, equipments and other things required to carry out each activity of the project is made. The estimate is closely estimated with the estimated cost. Various tools and techniques can be used for this such as expert judgement, alternatives analysis, and published estimated data or project management software. The outputs of this phase include activity resource requirements, resource breakdown structure and project document updates.
Estimate Activity Durations
In this phase, he estimation of efforts required and the amount of resources to be supplied for the total assigned period to complete the activity is done. This stage uses the information on the scope of work, resource types, resource quantity and resource schedule in addition to the previous information. The quality of input data should be taken into consideration during this phase. Finally, all the assumptions and available data are documented properly. This phase involves expert judgement, analogous estimating, parametric estimating and reverse analysis of data.
In developing the schedule for the project, a complete analysis of sequence of activity, durations of activities, resources required and schedule constraints are taken into consideration. It's an iterative process and the complete schedule of the project activities starting from the start date to the finished dates are obtained.
This is the final phase of project time management that involves a proper observation of the fixed schedule so that they can be completed in the assigned time frame. In addition to that, if there is any change in the customer's requirements during the project, the schedule baseline is kept constant but the target schedules may be altered for attaining the goal on the scheduled time.